Eastern Idaho Engineering Council

Constitution

Name and Purpose

Sec. 1.   An organization shall be established and be named the Eastern Idaho Engineering Council, which shall hereinafter be called EIEC.  The purpose of EIEC shall be to maintain a forum for the various engineering, scientific and other technical societies of Southeastern Idaho and surrounding communities.

Membership

Sec. 2.   Engineering, scientific, and other technical societies may apply for society membership to the Board of Directors.  Corporations and other commercial businesses may apply to the Board for Professional Sustaining Membership.  Academic entities may apply for Academic Sustaining Membership in recognition of their support role to the EIEC.  Election to membership shall require a vote of two-thirds approval by the Board.  New members shall be enrolled on a Constitutional Roll.  Active society membership shall be indicated by an annual Active Membership Roster containing the society name, its representative‚Äôs name and signature, and the date of signature.  Active Professional Sustaining Membership shall be indicated by the payment of dues as provided in the Bylaws.  All grades of membership must be renewed annually.

Board of Directors

Sec. 3.  Government of EIEC shall be vested in a Board of Directors who shall have full legislative authority to make and repeal all rules of the Council.  Each member society shall have only one vote on the Board. 

Meetings

Sec. 4.  The Board shall meet at least quarterly.  A quorum shall consist of a majority of the Board of Directors.  The time and place shall be indicated in the Bylaws.  Special meetings may be called by the President upon notification of all Board Directors.

Qualifications for Directors

Sec. 5.  The Board shall consist of at least one person from each active society member.  Sustaining members shall have no representation on the Board.  Candidates for Director shall be elected to the Board by a majority vote of the Board.

Officers

Sec. 6.  Officers of EIEC shall consist of President, President- Elect, Secretary, Treasurer and Immediate Past President, who shall have full executive authority to enforce the rules of the Council.  The Board shall elect the following officers: President-Elect, Secretary and Treasurer.  The election shall be conducted annually before December 31, and the officers shall assume their duties on January 1.  The office of President shall he assumed by the President-Elect of the previous term.  The office of Immediate Past President shall be assumed by the President of the previous term, or the most current past President living in the local area.  Vacancies or expulsions may be declared by a two-thirds vote of the Board; thereupon a special election shall be set to fill the vacancy.

Duties of Officers

Sec. 7.  The following shall constitute the duties of officers.  Additional duties shall be assigned by the Bylaws and the Policies and Procedures of the Board.

1.  President:  He/she shall chair all meetings of the Board, call special meetings, appoint committees, and act as chief executive of EIEC. 

 

2.  President-Elect:  He /she shall assume the duties of President in his/her absence and make Board meeting arrangements. 

3.  Secretary:  He/she shall maintain the Constitutional Roll and Active Membership Roster, record Board decisions, conduct correspondence and maintain files.

4.  Treasurer:  He/she shall receive monies, pay all bills, and maintain a bank checking account in the name of EIEC.

5.  Immediate Past President:  He/she shall act as chief advisor and parliamentarian to the Board and review the Constitution, Bylaws, and Policies and Procedures.

Committees

Sec. 8.  Standing committees shall be specified in the Bylaws.  Other committees shall be appointed by the President. 

Bylaws, Policies and Procedures

Sec. 9.  The Board shall adopt and amend Bylaws by majority vote.  The Board shall adopt Policies and Procedures by majority vote.

Amendments

Sec. 10.  Amendments to this Constitution shall be submitted to the Board in written form and distributed to all of the society members, excluding sustaining members.  An amendment shall be adopted after the Board has received written ratification from two-thirds of the society members.

Approved August 16, 2001.  Amended January 31, 2007.  Amended July 20, 2011.

A copy of this document, with signatures, is available in the EIEC archives.